Public Records Request Form

City Manager

February 18, 2017

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Name
First Last
Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Email
Phone
Fax
Preferred method of delivery * Required
- US Mail
- Email
- Fax
Records or information requested * Required
Please be specific - resolution, ordinance, agreement, minutes, etc.
Processing Requests. Within ten days after receipt of the request, the Records Coordinator shall notify the requestor, in writing, that: (1) The records will be produced, the conditions, if any, for production, and if the records are not produced at the same time of the response, the estimated date and time when the record will be made available; (2) The Town’s time to respond has been extended and a brief statement of the reasons therefore; or (3) The request is denied, in which case the notice shall set forth the information described in the section entitled, “Notice of Denial.” Please see Administrative Code §1.04.040 for a Summary of Exemptions.
Conditions. If the request is: (1) to inspect public records, the Town may require that the inspection occur during normal business hours, in a secure area, with a staff person present; (2) for a copy of a public record, the request must be accompanied by payment of a fee or deposit to the Town. The fee, however, may not exceed the actual cost of providing the copy; (3) for a large volume of records that will take time to locate or gather, the Town may produce the records on a schedule that allows staff sufficient time to tend to the every day needs of the public.
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Public Records Request Form